Regenerative Organic Certified® Application Portal

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SECTION 1 - COMPANY INFORMATION

Operation or farm name applying for certification(Required)

This must match the entity listed on the organic production certificate.

Please list any affiliated businesses or brands(Required)

Type of operation (check all that apply)(Required)

Crop production

Livestock production

Processing and handling

What is your organizational structure?(Required)

Grower Group

Individual Farmer / Rancher

As a grower group, do all members meet the definition of smallholder?

For ICS-managed grower groups, the definition of smallholder is - small farming operations where land and labor productivity are comparatively low due to limited resources. Smallholder farmers often rely on farming as a primary means of livelihood and are at greater risk of vulnerability in the supply chain. Smallholders rely primarily on family labor for farm operations. Smallholder size may vary by farm type and commodity; however, some certifications set thresholds so confirm with your certification program, if applicable. Most smallholders are organized by Internal Control System (ICS) for certification purposes. (Required)

Yes

Operation Location (physical location where production occurs)(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Company Phone(Required)

Do you want a different address used on invoices?(Required)

Yes

Billing Address for Invoices

(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Online presence:

Do you have an active website?

Yes

Website

Do you have a social media site(s)?

Yes

Instagram

Twitter

Facebook

SECTION 2 - CONTACT INFORMATION

Please designate one person in your operation to be the ROA’s primary contact. This person will be listed on the Regenerative Organic Certified® online directory. This person should be knowledgeable of your operation, your ROSP, your operation’s activities and applicable regenerative organic standards, and have the authority to act on behalf of your organization. All communications will be sent to this contact.

Name(Required)

First Last

Title(Required)

Phone(Required)

Contact Email(Required)

Please provide the email address for all individuals that you want to receive our invoices. Only enter one email address in each provided field, with up to four possible. Additional fields will appear as needed. (Required)

Invoice Recipient Email #1(Required)

Invoice Recipient Email #2

Invoice Recipient Email #3

Invoice Recipient Email #4

Is there a representative from another organization that should be copied on all correspondence?(Required)

Yes

Please fill out this representative's information as follows:

First Name Last Name

Organization name

Producer License Agreement

Download and complete the ROA Producer License Agreement (fillable form PDF) and upload as an attachment to this form.

Upload Producer License Agreement(Required)

Accepted file types: jpg, pdf, png, docx, doc, Max. file size: 5 MB.

SECTION 3 - OPERATION DETAILS

Help us understand your operation better so that we can efficiently process your application. .

Unit of measurement(Required)

Please choose which unit you use to measure your farm.

Acres

Hectares

Total acres/hectares under your operation's management(Required)

Total number of acres/hectares intended to be Regenerative Organic Certified®(Required)

Please note: only certified organic land is eligible to be Regenerative Organic Certified®

How many distinct parcels does your operation intend to be Regenerative Organic Certified®?(Required)

Distinct parcels are defined as readily distinguishable from each other with no adjacent or touching borders. This total factors into your application fee, as detailed in Section 2.1 of our Cost & Fee policy.

Please list all crop types intended to be Regenerative Organic Certified® as listed on your organic certificate. Include the approximate acreage/hectares for each crop in parentheses after the type. Example: mixed vegetables (3), cotton (40), and hemp (13).

(Required)

Please list all commercial livestock intended to be Regenerative Organic Certified® as listed on your organic certificate. Include the number of each animal type in parentheses.

Example: dairy heifers (30), laying hens (50), and pigs (12). (Required)

Indicate the annual average number of workers at the operation level(Required)

Peak number of workers at the farm level

(Required)

0 permanent workers and no more than 5 total workers on-site at any one time

1-5 permanent workers and no more than 25 total workers on-site at any one time

6-25 permanent workers and no more than 100 total workers on-site at any one time

25+ permanent workers and more than 100 total workers on-site at any one time

Select all worker status that applies

(Required)

Permanent

Seasonal / temporary

Full-time

Part-time

Close relatives / family workers only

No workers

Indicate total number of permanent workers

Indicate total number of seasonal / temporary workers

List the months that seasonal / temporary workers are on-site

Do you use farm labor contractors?(Required)

Yes

On average, how many farm labor contractors are on-site at any one time?

(Required)

How many days per week are farm labor contractors on-site?

(Required)

Do you employ any H2A workers?(Required)

Yes

On average, how many H2A workers are on-site at any one time?

(Required)

How many days per week are H2A workers on-site?

(Required)

Do you employ young workers?(Required)

Yes

On average, how many young workers are on-site at any one time?

(Required)

How many days per week are young workers on-site?

(Required)

What is the primary language spoken by the farm workers?(Required)

The operation produces or handles(Required)

Organic, nonorganic, and Regenerative Organic Certified® products

Organic and Regenerative Organic Certified® products

Nonorganic and Regenerative Organic Certified® products

Regenerative Organic Certified® products only

What is your estimated value of all Regenerative Organic Certified® eligible crops and livestock to be harvested in the current calendar year?(Required)

See Cost and Fee Structure 2.3 for more information.

Less than $1,000,000 USD

$1,000,000 USD or greater

What estimated percentage of your operation’s revenue will be from Regenerative Organic Certified® sales?(Required)

Does this operation intend to process its Regenerative Organic Certified® farm outputs into products and to sell these processed products with Regenerative Organic Certified® claims (including ingredient statements)?(Required)

Per our Terms and Definitions, Processing is any stage in the supply chain where ROC materials (i.e., plant or animal products) are modified. Processing may include activities such as slaughter, milling, cooking, mixing, and packaging a final product. Processing may occur at a separate facility or on-farm. If the latter, then the farm or ranch is both producer and processor.

An example of this would be an operation that both grows Regenerative Organic Certified® coconuts then processes them into coconut products (i.e. coconut oil, sugar, etc.) and sells these products with Regenerative Organic Certified® claims under its own label and packaging.

If your operation intends to do similar transformation of any type of farm output into packaged Regenerative Organic Certified® product, then answer "Yes" below.

If your operation is considering doing this but it is yet to be determined, then answer "In consideration - please ask again later in our certification process" below

See Cost and Fee Structure 2.4 for more information on related fees.

Yes

In consideration - please ask again later in our certification process

As a processor, what is your estimated gross revenue in US Dollars for the current calendar year from processed products making Regenerative Organic Certified® claims?

(Required)

Depending on the amount of time between your application and issuance of your initial grower license, we may follow up for more current revenue estimates.

Between $0 - $500,000

Between $500,001 - 1,000,000

Between $1,000,001 - $2,500,000

Between $2,500,001 - $5,00,000

Greater than $5,000,000

As a processor, the ROA will issue you a license listing the products eligible to be sold with Regenerative Organic Certified® claims.

(Required)

Submit a Claimed Material Worksheet listing your product formulation and supply chain description.

Accepted file types: pdf, jpg, png, Max. file size: 5 MB.

Will any intended Regenerative Organic Certified® products be processed at an off-site contracted facility?

(Required)

Yes

If yes, you will need to complete a Supply Chain Actor Disclosure Form.

(Required)

Upload the completed Supply Chain Actor Form.

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 3.

Also, please upload the organic certificate for each facility.

(Required)

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 3.

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Desired Certification Level (ARCHIVED, NOT LIVE. 9/12/23):

Note: Gold level Regenerative Organic Certified® requires long-term planning and has additional requirements to achieve.

SECTION 4 – CERTIFICATION INFORMATION

(check all that apply)

Soil Health(Required)

Canadian Organic Regime

Demeter Bio-dynamic

European Union Organic

Japanese Agricultural Standards

Korean Food Code

Naturland Standards on Production

Swiss Organic Ordinances

USDA Organic

Other

Animal Welfare(Required)

Animal Welfare Approved

Certified Humane

Demeter Biodynamic Farm Standard

Global Animal Partnership (step 4 or higher)

N/A (Bronze Dairy)

N/A (no livestock)

Other

If you checked 'Other', please list here:

(Required)

Social Fairness(Required)

If you are located in the global north, an ROA approved third party social certificate is required unless undergoing a full Regenerative Organic Certified® social audit. The certificate must be attached to this application and an opportunity will be provided in the next section to upload your a copy of your certificate.

If you checked 'Other', please list here:

(Required)

If you are currently seeking a third-party social fairness certificate, please indicate the certification scheme and projected audit date below.

Please list the countries/markets you export to or plan to export to directly or indirectly (as an ingredient or through brokers/traders etc.)

What is your target date for certification(Required)

Please list your current organic certifier.(Required)

Are you seeking to bundle Regenerative Organic Certified® services with your current organic certifying body (CB)?(Required)

This option is only applicable to those CBs who have been approved by the ROA. See below for ROA approved CBs. If you mark "Yes", we will immediately begin copying the CB of choice on correspondence related to the application process.

Yes

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Select ROA approved CB for audit (deprecated):

Please select the CB below for your Regenerative Organic Certified® audit. See ROA Approved Certifying Bodies on our regenorgstage.wpenginepowered.com/resources for more information.

Select ROA approved CB for audit:(Required)

Please select the CB below for your Regenerative Organic Certified® audit. See ROA Approved Certifying Bodies on our regenorgstage.wpenginepowered.com/resources for more information.

Supplemental Documents

Please upload the necessary supplemental documents. All documents applicable to your operation are required in order to process your application. Documents must be in PDF, JPEG, PNG, .XLSX, or .DOCX format. 50MB file size limit (total for all files). If the combined size of your files is larger than 50MB, we suggest using a secure cloud storage location such as Dropbox, OneDrive, or GoogleDrive and sharing the file location. If you experience any issues uploading your files, please contact certification@regenorgstage.wpenginepowered.com.

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Organic certificates (deprecated)

Please attach your organic certificates for every scope of the farm, including processor/handling certificate(s), crop certificate(s), and livestock certificate(s), as applicable. Please include any appendices and/or client profiles.

Accepted file types: pdf, doc, png, jpg, Max. file size: 5 MB.

Organic Certificates(Required)

Drop files here or

Accepted file types: pdf, png, doc, jpg, docx, Max. file size: 5 MB, Max. files: 5.

Organic System Plan (OSP)(Required)

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 1.

Internal Control System (ICS)

Please include an approved farmers list showing group names, farm names, locations, acreage, and crops.

Drop files here or

Accepted file types: pdf, xls, xlsx, png, jpg, doc, docx, Max. file size: 5 MB, Max. files: 3.

Maps

Please include documents that show the acreage under your organic certificate and land designated to become Regenerative Organic Certified®.

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 10 MB, Max. files: 5.

Animal Welfare Certificate

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 3.

Social Fairness Certificate

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 3.

Additional certificate(s) for additional ROA recognized certifications

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 5.

Additional document(s) or material(s)

Drop files here or

Accepted file types: pdf, png, jpg, doc, docx, xlsx, xls, Max. file size: 10 MB, Max. files: 5.

Link to cloud storage if applicable

If files are larger than 50MB total, we suggest using a secure cloud storage location such as Dropbox, OneDrive, or GoogleDrive and sharing the file location here. If you need assistance, contact certification@regenorgstage.wpenginepowered.com

SECTION 5 - NEXT STEPS

Please be advised that the process from application to certification may take anywhere from three to six months. The duration of the application process depends on your response time to ROA inquiries, certifying body availability, audit timing, and corrective actions required. Certification is not guaranteed. Please add certification@regenorgstage.wpenginepowered.com and accounting@regenorgstage.wpenginepowered.com to your email contacts to ensure you receive our correspondence.

APPLICATION PROCESS

Your application will be reviewed and processed in the order received.
You will receive an invoice for your non-refundable application fee. Your application cannot progress to audit order until this payment is received.
The ROA reviews the application and will send an email to you with a customized Regenerative Organic System Plan (Part 2 of the application process) and request any missing documentation.
Applicant submits completed ROSP, the ROA confirms the applicant package is ready for the certifying body (CB) and assigns it to a CB of the applicant’s choice.
The CB conducts application review, on-site audit/report, and final annual review.
Any nonconformances are addressed by the applicant.
Final certification recommendation is issued by CB to the ROA.
The ROA awards certificate.

Thank you for FARMING LIKE THE WORLD DEPENDS ON IT

Regenerative Organic Certified® Application Portal

SECTION 1 - COMPANY INFORMATION

SECTION 2 - CONTACT INFORMATION

Producer License Agreement

SECTION 3 - OPERATION DETAILS

SECTION 4 – CERTIFICATION INFORMATION

Supplemental Documents

SECTION 5 - NEXT STEPS

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