Regenerative Organic Certified® Application

Before beginning an application, please make sure you have read and understand the full Regenerative Organic Certified® framework and governing documents, available at RegenOrganic.org/Resources.

Please note: This application form is for producer operations only, i.e. farms, ranches, vineyards, grower groups, etc.

Brands and other non-producer entities making Regenerative Organic Certified® product claims must complete a different application to become licensed, available here. If you are a producer operation that wishes to both 1) grow crops and/or raise livestock and 2) process the farm outputs into ROC™ products, then you will both require certification and licensing. You will provide answers accordingly in this application. Licensing fees are separate from certification, with all fees outlined in our Cost & Fee Structure.

Start the Journey to Regenerative Organic Certified®

This application is separated into multiple sections. Once you begin, you will be able to save your progress, but we recommend completing the application in one session. We recommend gathering all the required information and documents before you begin. Supporting documents must be submitted in PDF, JPEG, PNG, XLSX, or DOCX format.

In addition to general information about the operation applying, you’ll need:

A completed copy of the Producer License Agreement. Print & sign this document before beginning your application.
All current certificates and final annual reviews (include organic certificates, any additional soil health, animal welfare, or social fairness certificates).
A copy of your current organic system plan (OSP).
For ICS managed grower groups, a copy of internal control system (ICS) documentation.
Maps of the operation(s)

As part of completing this form, credit card payment of fees is required, so please have credit card information ready. Fees are detailed in our Cost and Fee Structure. If payment is not possible by credit card, you will receive an invoice by email. Your application cannot be processed until this invoice gets paid.

Individual farmers/ranchers with less than five distinct parcels: $350 USD
Individual farmers/ranchers with five or more distinct parcels: $550 USD
Grower groups: $1,000 USD

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SECTION 1 - COMPANY INFORMATION

Operation or farm name applying for certification(Required)

This must match the entity listed on the organic production certificate.

Please list any affiliated businesses or brands(Required)

Type of operation (check all that apply)(Required)

Crop production

Livestock production

Processing and handling

What is your organizational structure?(Required)

Grower Group

Individual Farmer / Rancher

Grower Group Certification Fee

As a Grower Group, your application fee is $1000 and will be paid as part of completing this form. For full fee details, see our Cost & Fee Structure.

Price:

As a grower group, do all members meet the definition of smallholder?

For ICS-managed grower groups, the definition of smallholder is - small farming operations where land and labor productivity are comparatively low due to limited resources. Smallholder farmers often rely on farming as a primary means of livelihood and are at greater risk of vulnerability in the supply chain. Smallholders rely primarily on family labor for farm operations. Smallholder size may vary by farm type and commodity; however, some certifications set thresholds so confirm with your certification program, if applicable. Most smallholders are organized by Internal Control System (ICS) for certification purposes. (Required)

Yes

Operation Location (physical location where production occurs)(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Company Phone(Required)

Do you want a different address used on invoices?(Required)

Yes

Billing Address for Invoices

(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Online presence:

Do you have an active website?

Yes

Website

Do you have a social media site(s)?

Yes

Instagram

Facebook

SECTION 2 - CONTACT INFORMATION

Please designate one person in your operation to be the ROA’s primary contact. This person will be listed on the Regenerative Organic Certified® online directory. This person should be knowledgeable of your operation, your ROSP, your operation’s activities and applicable regenerative organic standards, and have the authority to act on behalf of your organization. All communications will be sent to this contact.

Name(Required)

First Last

Title(Required)

Phone(Required)

Contact Email(Required)

Please provide the email address for all individuals that you want to receive our invoices. Only enter one email address in each provided field, with up to four possible. Additional fields will appear as needed. (Required)

Invoice Recipient Email #1(Required)

Invoice Recipient Email #2

Invoice Recipient Email #3

Invoice Recipient Email #4

Is there a representative from another organization that should be copied on all correspondence?(Required)

Yes

Please fill out this representative's information as follows:

First Name Last Name

Organization name

Producer License Agreement

Download and complete the ROA Producer License Agreement (fillable form PDF) and upload as an attachment to this form.

Upload Producer License Agreement(Required)

Accepted file types: jpg, pdf, png, docx, doc, Max. file size: 5 MB.

SECTION 3 - OPERATION DETAILS

Help us understand your operation better so that we can efficiently process your application. .

Unit of measurement(Required)

Please choose which unit you use to measure your farm.

Acres

Hectares

Total acres/hectares under your operation's management(Required)

Total number of acres/hectares intended to be Regenerative Organic Certified®(Required)

Please note: only certified organic land is eligible to be Regenerative Organic Certified®

How many distinct parcels does your operation intend to be Regenerative Organic Certified®?

Distinct parcels are defined as readily distinguishable from each other with no adjacent or touching borders. This total factors into your application fee, as detailed in our Cost & Fee policy.

Individual Farmer / Rancher Certification Fee

As noted in the question above, this fee is based on your number of parcels and will be paid as part of completing this form.

Price: $0.00

Please list all crop types intended to be Regenerative Organic Certified® as listed on your organic certificate. Include the approximate acreage/hectares for each crop in parentheses after the type. Example: mixed vegetables (3), cotton (40), and hemp (13).

(Required)

Please list all commercial livestock intended to be Regenerative Organic Certified® as listed on your organic certificate. Include the number of each animal type in parentheses.

Example: dairy heifers (30), laying hens (50), and pigs (12). (Required)

Indicate the annual average number of workers at the operation level(Required)

Peak number of workers at the farm level

(Required)

0 permanent workers and no more than 5 total workers on-site at any one time

1-5 permanent workers and no more than 25 total workers on-site at any one time

6-25 permanent workers and no more than 100 total workers on-site at any one time

25+ permanent workers and more than 100 total workers on-site at any one time

Select all worker status that applies

(Required)

Permanent

Seasonal / temporary

Full-time

Part-time

Close relatives / family workers only

No workers

Indicate total number of permanent workers

Indicate total number of seasonal / temporary workers

List the months that seasonal / temporary workers are on-site

Do you use farm labor contractors?(Required)

Yes

On average, how many farm labor contractors are on-site at any one time?

(Required)

How many days per week are farm labor contractors on-site?

(Required)

Do you employ any H2A workers?(Required)

Yes

On average, how many H2A workers are on-site at any one time?

(Required)

How many days per week are H2A workers on-site?

(Required)

Do you employ young workers?(Required)

Yes

On average, how many young workers are on-site at any one time?

(Required)

How many days per week are young workers on-site?

(Required)

What is the primary language spoken by the farm workers?(Required)

The operation produces or handles(Required)

Organic, nonorganic, and Regenerative Organic Certified® products

Organic and Regenerative Organic Certified® products

Nonorganic and Regenerative Organic Certified® products

Regenerative Organic Certified® products only

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What is your estimated value of all Regenerative Organic Certified® eligible crops and livestock to be harvested in the current calendar year?

See Cost and Fee Structure 2.3 for more information.

Less than $1,000,000 USD

$1,000,000 USD or greater

What estimated percentage of your operation’s revenue will be from Regenerative Organic Certified® sales?(Required)

Does this operation intend to process its Regenerative Organic Certified® farm outputs into products and to sell these processed products with Regenerative Organic Certified® claims (including ingredient statements)?(Required)

Per our Terms and Definitions, Processing is any stage in the supply chain where ROC materials (i.e., plant or animal products) are modified. Processing may include activities such as slaughter, milling, cooking, mixing, and packaging a final product. Processing may occur at a separate facility or on-farm. If the latter, then the farm or ranch is both producer and processor.

An example of this would be an operation that both grows Regenerative Organic Certified® coconuts then processes them into coconut products (i.e. coconut oil, sugar, etc.) and sells these products with Regenerative Organic Certified® claims under its own label and packaging.

If your operation intends to do similar transformation of any type of farm output into packaged Regenerative Organic Certified® product, then answer "Yes" below.

If your operation is considering doing this but it is yet to be determined, then answer "In consideration - please ask again later in our certification process" below

See our Cost and Fee Structure for more information on related license fees.

Yes

In consideration - please ask again later in our certification process

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As a processor, what is your estimated gross revenue in US Dollars for the current calendar year from processed products making Regenerative Organic Certified® claims?

(Required)

Depending on the amount of time between your application and issuance of your initial grower license, we may follow up for more current revenue estimates.

Between $0 - $500,000

Between $500,001 - 1,000,000

Between $1,000,001 - $2,500,000

Between $2,500,001 - $5,00,000

Greater than $5,000,000

Please enter your organization's total gross revenue (in US Dollars) from the previous calendar year. This will be used to calculate your license fee.

(Required)

Producer Initial License Fee

This represents your initial fee to obtain a license to sell ROC™ products and is separate & additional to your certification fees. It will also be paid as part of completing this form.

Price: $0.00

As a processor, the ROA will issue you a license listing the products eligible to be sold with Regenerative Organic Certified® claims.

(Required)

Submit a Claimed Material Worksheet listing your product formulation and supply chain description.

Accepted file types: pdf, jpg, png, Max. file size: 5 MB.

Will any intended Regenerative Organic Certified® products be processed at an off-site contracted facility?

(Required)

Yes

If yes, you will need to complete a Supply Chain Actor Disclosure Form.

(Required)

Upload the completed Supply Chain Actor Form.

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 3.

Also, please upload the organic certificate for each facility.

(Required)

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 3.

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Desired Certification Level (ARCHIVED, NOT LIVE. 9/12/23):

Note: Gold level Regenerative Organic Certified® requires long-term planning and has additional requirements to achieve.

SECTION 4 – CERTIFICATION INFORMATION

(check all that apply)

Soil Health(Required)

Canadian Organic Regime

Demeter Bio-dynamic

European Union Organic

Japanese Agricultural Standards

Korean Food Code

Naturland Standards on Production

Swiss Organic Ordinances

USDA Organic

Other

If for Soil Health you checked 'Other', please list here:

(Required)

Animal Welfare(Required)

Animal Welfare Approved

Certified Humane

Demeter Biodynamic Farm Standard

Global Animal Partnership (step 4 or higher)

N/A (Bronze Dairy)

N/A (no livestock)

Other

If for Animal Welfare you checked 'Other', please list here:

(Required)

Social Fairness(Required)

If you are located in the global north, an ROA approved third party social certificate is required unless undergoing a full Regenerative Organic Certified® social audit. The certificate must be attached to this application and an opportunity will be provided in the next section to upload your a copy of your certificate.

If for Social Fairness you checked 'Other', please list here:

(Required)

If you are currently seeking a third-party social fairness certificate, please indicate the certification scheme and projected audit date below.

Please list the countries/markets you export to or plan to export to directly or indirectly (as an ingredient or through brokers/traders etc.)

What is your target date for certification(Required)

Please list your current organic certifier.(Required)

Are you seeking to bundle Regenerative Organic Certified® services with your current organic certifying body (CB)?(Required)

This option is only applicable to those CBs who have been approved by the ROA. See below for ROA approved CBs. If you mark "Yes", we will immediately begin copying the CB of choice on correspondence related to the application process.

Yes

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Select ROA approved CB for audit (deprecated):

Please select the CB below for your Regenerative Organic Certified® audit. See ROA Approved Certifying Bodies on our Resource Library for more information.

Select ROA approved CB for audit:(Required)

Please select the CB below for your Regenerative Organic Certified® audit. See ROA Approved Certifying Bodies on our Resource Library for more information.

Supplemental Documents

Please upload the necessary supplemental documents. All documents applicable to your operation are required in order to process your application. Documents must be in PDF, JPEG, PNG, .XLSX, or .DOCX format. 50MB file size limit (total for all files). If the combined size of your files is larger than 50MB, we suggest using a secure cloud storage location such as Dropbox, OneDrive, or GoogleDrive and sharing the file location. If you experience any issues uploading your files, please contact certification@regenorganic.org.

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Organic certificates (deprecated)

Please attach your organic certificates for every scope of the farm, including processor/handling certificate(s), crop certificate(s), and livestock certificate(s), as applicable. Please include any appendices and/or client profiles.

Accepted file types: pdf, doc, png, jpg, Max. file size: 5 MB.

Organic Certificates(Required)

Drop files here or

Accepted file types: pdf, png, doc, jpg, docx, Max. file size: 5 MB, Max. files: 5.

Organic System Plan (OSP)(Required)

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 1.

Internal Control System (ICS)

Please include an approved farmers list showing group names, farm names, locations, acreage, and crops.

Drop files here or

Accepted file types: pdf, xls, xlsx, png, jpg, doc, docx, Max. file size: 5 MB, Max. files: 3.

Maps

Please include documents that show the acreage under your organic certificate and land designated to become Regenerative Organic Certified®.

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 10 MB, Max. files: 5.

Animal Welfare Certificate

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 3.

Social Fairness Certificate

Drop files here or

Accepted file types: pdf, Max. file size: 5 MB, Max. files: 3.

Additional certificate(s) for additional ROA recognized certifications

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 5 MB, Max. files: 5.

Additional document(s) or material(s)

Drop files here or

Accepted file types: pdf, png, jpg, doc, docx, xlsx, xls, Max. file size: 10 MB, Max. files: 5.

Link to cloud storage if applicable

If files are larger than 50MB total, we suggest using a secure cloud storage location such as Dropbox, OneDrive, or GoogleDrive and sharing the file location here. If you need assistance, contact certification@regenorganic.org

Payment

Total

Credit Card Billing Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Credit Card

Please pay here by credit card to streamline processing of your application. If payment is not possible by credit card, you will receive an invoice by email. Your application cannot be processed until this invoice gets paid.

Before beginning an application, please make sure you have read and understand the full Regenerative Organic Certified® framework and governing documents, available at RegenOrganic.org/Resources.

Please note: This application form is for producer operations only, i.e. farms, ranches, vineyards, grower groups, etc.

Start the Journey to Regenerative Organic Certified®

SECTION 1 - COMPANY INFORMATION

SECTION 2 - CONTACT INFORMATION

Producer License Agreement

SECTION 3 - OPERATION DETAILS

SECTION 4 – CERTIFICATION INFORMATION

Supplemental Documents

Payment

1) Prior Review & Approval of Seal Use

2) Misuse of the Seal

3) Regenerative Organic Certified® Seal Distribution

4) Basic Regenerative Organic Certified® Labeling Requirements

5) Traceability Requirements for Regenerative Organic Certified® Product Claims

1) License Fee

2) Payment Due

3) Late Fees

Currency

Bank Charges

1) Terms of Use

2) Governing Documents

3) Notification of Change in Compliance Status

4) Termination & Suspension

5) Transparency and Confidentiality

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YES

NO

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Fantastic!

YES

NO

Wonderful!

YES

NO

Fantastic!

Great!