Apply/Renew for Licensing with the ROA

Before beginning an application, please make sure you have read and understand the Regenerative Organic Certified® Framework and governing documents, including the Supply Chain Guidelines and Labeling Guidelines. The Regenerative Organic Certified® Marks are trademarks owned by Regenerative Organic Alliance (ROA) and are used to indicate that a product is certified per the ROA’s guidelines. Only Regenerative Organic Certified® producers and authorized licensees may use the Regenerative Organic Certified® Marks. If you have questions about the application process for licensing with the ROA, please email label@regenorganic.org.

Please note: This application form is for businesses seeking seeking to license with the ROA. Licensing is required for any organization taking ownership and selling products, making Regenerative Organic Certified® claims, to more than one entity.

To be approved as a Regenerative Organic Alliance (ROA) licensee, businesses must submit a Brand Regenerative Organic System Plan (ROSP) for the products intended to carry a Regenerative Organic Certified® claim. The ROA staff will use the ROSP to prepare for your desk audit to verify that only eligible crops are used to make Regenerative Organic Certified® products and to conduct traceability audits. The licensee requirements are outlined in ROA’s Supply Chain Guidelines and the Buyer’s Criteria section of the Regenerative Organic Certified® Framework.  Guidelines for preparing for the desk audit are available for download in the Regenerative Organic Certified® Integrity Audit Preparation Guide for Licensees.

The most current Governing Documents for Regenerative Organic Certified® producers and licensed brands are on the resources page of regenorganic.org.

Applicants are responsible for the ROA licensing fees and desk audit fees as outlined in the Cost and Fee Structure.

Each actor in a Licensed business supply chain for Regenerative Organic Certified® products must complete the SCA Disclosure Form.  The completed forms will be uploaded in this online application.  All forms and governing documents can be found on our website at https://regenorganic.org/resources/.

Start the Journey as a Regenerative Organic Certified® Licensee

Once you begin you will be able to save your progress, but we recommend completing the application in one session. To streamline the process, please gather the following supporting documents before getting started.

Supporting documents:

  • A signed Brand License Agreement
  • Most recent organic certificate(s)
  • Completed Claimed Material Worksheet or equivalent documentation providing a supply chain map and individual product formulations
  • Completed Regenerative Organic System Plan (ROSP) for licensed products
  • Completed SCA Disclosure Form(s)
  • Drafts of all labels making a Regenerative Organic Certified® claim
  • For renewing licensees, know your revenue earned, in the previous calendar year, from Regenerative Organic Certified® product sales.
  • For new licensees, know your anticipated revenue from Regenerative Organic Certified® product sales this calendar year
  • Know your organizations total annual gross revenue (ROC and non-ROC product sales)

Once submitted you will receive updates about the status of your application from label@regenorganic.org. Be sure to add this email address to your email contacts list.

Section 1 - Applicant

The following must be completed by a legally authorized representative of your organization. By completing this form, the representative acknowledges that the organization has received, has read, fully understands, and agrees to be bound by the terms of the Regenerative Organic Certified® program and further agrees to comply with the Regenerative Organic Certified® standards, procedures, and policies set forth in the Regenerative Organic Certified Governing Documents.

Licensing with the ROA is not becoming Regenerative Organic Certified®. Businesses that are licensed with the ROA shall NOT represent themselves as certified by the ROA or Regenerative Organic Certified. By licensing with the ROA, a brand or supply chain actor may make Regenerative Organic Certified claims only on products that come from a Regenerative Organic Certified farm operation.

(if different from Business Name)
Please select the section of the Cost and Fee Structure that applies to this application(Required)
View our Cost and Fee Structure policy for details on these sections.
Per our Terms and Definitions:

Brand Owner: A person or company who sells a commodity or product under a registered brand label. Aligns with the Section 3.1 and 3.2 options

Supply Chain Actor: Any organizations that process or handle certified product that are not fully packaged or contained and/or take legal ownership of ROC product; including but not limited to any stage in the supply chain where ROC materials (i.e., plant or animal products) from the producer are modified, which may include the final stage of production. Aligns with Section 3.5

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    Section 2 - Product and Supply Chain Information

    How are your Regenerative Organic Certified products sold?(Required)
    Is this your first year licensing with the Regenerative Organic Alliance?(Required)
    For additional context on the following question(s), see our Cost & Fee policy. Refer to the section that aligns with the operation type as selected at the beginning of this application - Sections 3.1, 3.2, or 3.5. Fee calculations differ based on this being your first year vs. renewal.

    ROA will follow up with the licensee on submitting additional information for the processor to be audited.

    Section 3 - Product Documents

    Licensees will need to submit the following documents:

    1. Product Claimed Material Worksheet
    2. Organic Certificate(s): Please attach your organic certificates for processing/handling, as applicable. Please include any appendices and/or client profiles.
    3. ROSP for Licensed Products
    4. SCA Declaration Forms for each actor in your supply chain
    5. Labels, if applicable
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        Claimed Materials Worksheet can be downloaded from the Brands section of the RegenOrganic.org/Resources.
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          The Brand ROSP can be downloaded from the Brands section of the RegenOrganic.org/Resources.
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            The Supply Chain Actor Disclosure Form can be downloaded from the Brands section of the RegenOrganic.org/Resources.
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                The Brand License Fee Worksheet can be downloaded from the Brands section of the RegenOrganic.org/Resources.

                Section 4 - ROA License Agreement

                The Brand License Agreement can be downloaded from the Brands section of the RegenOrganic.org/Resources.

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